In a world striving to be paperless, businesses are only too aware of the amount of paperwork that is still required to operate. Whether it’s accounting documents, physical records, or even stock, Hogleaze Storage solutions can provide a business storage unit perfect for archiving all business assets. Leading the way with document self storage facilities, Hogleaze Storage ensures that businesses in Dorchester and Weymouth keep offices and warehouses as paperless as possible
In this article, we explain the steps you can take to get your paperwork in order…
Step 1 – Know what you need to keep
With all the legislation around GDPR that came in last year, do you even know what details of your customers or clients you are meant to keep? A lot of this information is likely to be stored on a computer, but here are some documents you may need to keep hold of:
- VAT receipts and paperwork need to be held for 6 years
- PAYE records should be kept for 3 years
- Inland Revenue and taxation documents need to be kept for 6 years
- Company Records such as corporation tax self-assessment and accounting records must be retained for 6 years
- Documents containing information that refers to a staff member should be kept for 20 years.
Step 2 – Ditch some of your documents and recycle
You may not realise it, but you probably have a lot of paperwork that can simply be recycled or destroyed if it contains sensitive information. Do you really need those ticked off to-do lists from 2019 that are piling up on your desk?
Once you’ve got rid of the unnecessary paperwork, you can start to work out if you have enough space to store it yourself, or if you need to look into renting a document storage unit.
Step 3 – Get your documents organised
So you’ve established what’s important and have come to the realisation that you simply don’t have space in your office, this is where we come in!
Get yourself some large archive boxes and start to organise your paperwork into piles which you can label with the year it relates to or the type of documents that are within the box.
Step 4 – Arrange your document storage
Once you’ve got all your ducks in a row, we can help you to arrange the best unit size for your archive boxes. Our document storage unit sizes range from 20 sq ft up to 200 sq ft, so we will be able to meet your needs.
Step 5 – Get a quote for your storage unit
We appreciate how many outgoings you will have as a business. If important paperwork and documents have taken over the staff room, or a hallway that is lined with archived files is commonplace then you will want to make sure you get the best value for money. Fear not… we price all our units competitively and even offer a local price match guarantee!
Whether temporary or long-term, Hogleaze Storage are leading by example compared with other document storage companies. Offering flexible access times at both our Weymouth and Dorchester sites, the well-kept and spacious business storage units boast onsite parking so that you can transport your business assets with convenience and ease door to door.
Hogleaze Storage has found by helping businesses free up space, companies have benefited from efficiently managing information growth, experienced increases in stock, staff and asset capacity and have even enabled quick recovery at point of disaster. By organising document storage so that it is outside of the workplace, the whole business can benefit from the additional space.
Contact Hogleaze Storage today
If you have an unloved office corner stocked high with documents and paperwork, or if you have had to resort to boxes under desks, free up your office space by speaking to Hogleaze about document storage units today. For even more information, be sure to check out our article about why you should choose Hogleaze Storage here >>